Letter Of Offer To New Employee Template

Help every important detail make it into the offer

A letter of offer sets out an employer’s intention to hire and summarises the role’s main terms before the employment contract is signed. When you’re putting one together, it can be easy to overlook a practical detail or leave the candidate unsure what to do next.

This download gives you a structured overview of what to consider, so you can prepare an offer that is complete, professional and easy to follow.

Inside the guide

• A pre-offer checklist covering approvals, candidate checks, role details and compliance considerations.
• A section-by-section outline for the employer and candidate details, welcome, position, compensation, hours, conditions, policies, acceptance and closing.
• Key pay and role details to include such as employment type, reporting line, pay rate, payment frequency, allowances and retirement contributions where relevant.
• A reminder of supporting documents to consider, including the employment contract and position description.
• Tone and formatting tips to help keep the letter concise, professional and carefully proofread.
• A useful reference from preparation to acceptance

Use the guide to organise the information you need, confirm the offer details with the right people, and give your chosen candidate clear instructions for accepting. It also flags the value of referring to the employment contract for the full terms and conditions.

Who it’s for

This guide is for employers, business owners and HR or hiring team members preparing to send a job offer. It can also help teams create a more consistent process for gathering offer details.